How to make an appointment in the Psychology Lab Calendars

This information is for the students using the Coffs Harbour Psychology Labs booking Calendars.

There are two main ways to create an appointment with the Calendars; the right way and the wrong way.

The Right Way

Step 1.   Open the Outlook Web Client (SCU Webmail) and Log in.

Step 2. Select the "Calendar" option in the upper right area of the screen.

Step 3.  On the lower left of your screen, locate the "My Calendars" panel and select the calendar you want to create an appointment in.

If you cannot see the room calendar in your "My Calendars" panel, you will need to open it first.  Refer to the previous post for more instructions. psychology-lab-calendar-setup Post


Step 4.  Find the date and time in the calendar and click to create a new appointment entry.
Enter your name in the Appointment field and any notes.  If you wish to make a note of the participant, use their initials only.

DO NOT PUT THE NAME OF ANY PARTICIPANT INTO THE SHARED CALENDAR.

Press Enter when done.

Step 5.   Click on the Appointment to open the details view.

Step 6.  Click the "Edit" Option at the bottom left of the "Detail View" panel. This will open the Appointment Editor panel.

Step 7. Set the start time and duration for your appointment and then click the "Save" option at the top left.

Optionally, you can set a reminder.  


DO NOT USE THE "ADD A ROOM" FEATURE.
DO NOT USE THE "ATTENDEES" FEATURE.

DO NOT USE THE "MARK AS PRIVATE" FEATURE.
DO NOT USE THE "REPEAT" FEATURE.

Keep in mind these are shared calendars, please do not create repeating private appointments with reminders.... cause they will really really bother everyone else.... and I will delete them and remove you from the calendar.


Step 8.  You should now have an appointment reflecting the correct time and duration you are booking the lab/cubicle for showing your notes. If this is not correct, please edit the appointment until this information is correct.

How to Delete an Appointment in the Shared Lab Calendar

Firstly, students cannot delete appointments. We would prefer you to change the detail on the appointment to something like  "Deleted" and why.  This allows us to use the calendar to track activity and understand how much the labs are used ... and not used.  

Step 1. Open the calendar.

Step 2.  Select the appointment to show the detail view panel.

Step 3. Click the "Edit" option in the lower left of the panel.

Step 4. Click in the area next to the "Event:" details line and type some additional text.

Step 5. Click the save option in the top left of the screen and your appointment will be updated.





Step 6.  You are done. Your appointment has now been "Deleted".

Hope that helps.


D

Psychology Lab Calendar Setup Instructions

These Instructions are for Southern Cross University Psychology Students trying to access the lab booking Calendars for the Psychology Labs at Coffs Harbour Education Campus.

Pre-setup

You must be subscribed to the calendar by the calendar administrators first or none of this will work.  Send a request to Duncan if you need to change labs or have not received an email about this.

These instructions are written with a computer or tablet in mind. If you are on a phone using an outlook app, you may need to follow along as best you can, but some of the instructions about the location of the buttons on the screen will be wrong.

Step 1. Open the Outlook Web Client (Your Uni web email)

Step 2. Select the "Calendar" option on the top right of the screen.

Step 3.  On the lower left of the screen will be a "My Calendars" panel.  Right Click in there and select "Open Calendar" from the options.

Step 4. In the "From Directory" box, enter the start of the Calendar Name you were sent via email. This will trigger the search functionality.

Step 5. Click on the "Search Contacts and Directory" option.  This should open a list of possible room calendars. From which you can pick the Calendar you want to subscribe to.

Step 6.  Now click the "Open" Button

Step 7.  You should now see the calendar down in your lower left "My Calendars" panel.

Tada!  You can now start to use the calendar.

Troubleshooting

1.  The Calendar does not appear in the directory search
 Chances are this needs fixing. Contact Duncan or CHECiT.

2. Once you have opened the calendar, you cannot create or edit new appointments
 Again, something is broken deep inside the calendars and you should contact Duncan or CHECiT.